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Why lease a copy machine ?

What you need to know before you lease, rent, or purchase

Photocopiers are very similar to a vehicle in that they can cost as much as one, have hundreds of moving parts, they have natural friction that produces wear and tear, they have consumables, and staying ahead of maintenance is critical to keep the wheels turning.

Unlike printers and MFP copiers you can get at the local electronics or big-box store, photocopiers are designed to increase the “yield” (or total number of prints) per toner cartridge. Smaller office printers are nearly free with the manufactures assuming they’ll clean up on ink sales (this might be why you’re reading this.) The yield of any inkjet is only a very small fraction of what you could expect from a photocopier, which then basically translates to a commercial copier having better efficiency and higher reliability. This is specifically what they are designed for; corporate, business pros, and even paper-centric start-up businesses. It’s not just for their efficiency but it can also be as simple as for paper size.  If your office plans to print on larger than legal and letter size paper, then you will likely be in the market for what is referred to as an A3 copier. This is a full size copier which most companies opt for instead of a low volume desktop printer with extra trays.

Leasing a copier has even more benefits, for example, purchasing would leave your office with depreciating hardware that would still need to be maintained. Eventually replacing parts without a maintenance agreement would be very costly.  Additionally, there are certain tax deductions that you may qualify for with the lease payments. Leasing a copier vs owning one may be a dramatic difference when it comes to your corporate taxes.

Leasing a Copier vs Renting a copier

Copier leasing is often mistaken for a copy machine rental.  So what’s the difference?  This is one of the most frequently asked questions from new customers.  When considering leasing or rental, the primary difference boils down to commitment and availability.  Depending on your office needs there are advantages to both. Committing to a 36 month lease term for example is like having a warranty or insurance for your copier. Some businesses are not aware that the lease term also comes with a commitment to dispatch a repair tech the same day, supply free toner, maintain and repair the copier.  The availability of copier rentals are limited to our smaller fleet and don’t offer the lowest cost per print. Rentals are designed to be day-to-day or week-to-week.

It’s also worth mentioning photocopier lease advantages far out weight the limited photocopier rental and here’s why. When you rent a photocopy machine you are not held to a longer commitment, but it’s not likely you’ll have a high quality or new copier either. Rentals often have much higher mileage and are typically shipped across the city or state for conferences or even short term construction sites. While in contrast, when you lease a color copier or even a desktop printer you’re receiving a product that no other customer or company has used or abused.